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Nominations are Now Open for Five 2017-2018 Board Positions

Nominations are Now Open for Five 2017-2018 Board Positions!

Looking for a great leadership opportunity to boost your resume? Have leadership skills that are just begging for a chance to be shown off to your peers? Do you feel passionate about the future of our project management field of service?  Looking for a way to give back to your community?  Want to network with other leaders in our community? If you answered yes to any of these questions, you have one more question you should consider answering yes to, “Have you considered running for a position on the PMI Dayton/Miami Valley Chapter Board?” 

BACKGROUND:  Our Board of 11 rotates out half of the elected officers every year so that there is always continuity provided to our Chapter.  There are currently 5 open positions for the Dayton/Miami Valley Chapter Board – President, VP of Professional Development, VP of Administration, VP of Membership, and Academic Outreach.  Each position will begin the two year term on January 1, 2017 and end on December 31, 2018.

REQUIREMENTS:  Serving on the Board for our Chapter requires, in general, being a member in good standing of the Dayton/Miami Valley PMI Chapter; attending all Board meetings (we meet once a month: sometimes physically, sometimes via telecommute); reporting out monthly on your area of representation for the Chapter; building plans for your specific area that align to the Board’s strategic direction; managing projects either directly or via volunteers that fall under your specific area of the Chapter’s interest; being a good steward of the Chapter’s resources; and attending an annual strategic planning session to set the direction for the coming year for the Board. 

HOW TO APPLY:  Nominations for the five currently open positions will remain open until October 3. Elections will be held afterwards for any positions that have nominations submitted by two or more people.  Announcements of the 2017-2018 newly elected Board members will be made at the October Chapter Dinner and Business meet on October 20, 2016 at Sinclair Community College (see our event calendar to register).

In order to volunteer for a Chapter Board position, you will need to have a fellow Chapter member sponsor the nomination.  Once you have a member sponsor the nomination, please fill out and submit a nomination form directly on the website (www.daytonpmi.org) OR download your nomination form and submit it to [email protected].

POSITION DETAILS: Volunteer Chapter Role Descriptions for the open positions are below:

PRESIDENT

• Direct the Chapter’s strategic goals.
• Responsible for achieving the Chapter vision, mission and objectives as detailed by the Chapter Board, PMI and Chapter strategic plans. This typically means creating a strategy for a 1-2 year period, aligning with the Board on how that strategy works via strategic working sessions and then tracking to the overall progress towards that strategy.
• Direct the activities of other officers toward Chapter goals and objectives.
• Ensure that the Chapter Board works together as a team.
• Ensure strategic alliance, planning and annual reporting.
• Be ultimately accountable for all Board operations and Chapter activities.
• Act as a liaison between the Chapter and PMI.
• Ensure that the charter renewal is updated and that the Chapter is in compliance as specified by PMI.
• Preside over the Board of Directors meetings and the annual general membership meeting.
• Ensure that all Chapter business is being done legally and ethically.
• Assume responsibility for the overall functioning of the Chapter.
• Ensure statutory and regulatory compliance in consultation with the Vice President of Finance.
• Be fiscally responsible.
• Drive implementation of PMI policies and guidelines and ensure that they are reflected in Chapter processes.
• Lead Board meetings (typically once per month).
• Develop and implement a succession and transition plan.

VP OF PROFESSIONAL DEVELOPMENT

• Identify and research speakers, review materials, and contract with speaker. 
• Identify class location and arrange contracts for breaks, and all equipment needed for event.
• Staff registration desk for day of event, name tags, PDU letters, class feedback letters, and receipts for event. 
• Assure event is supported by member of Committee.
• Create PDU event in PMI database.
• Partner with the VP of Communications and VP of Marketing to create and distribute marketing materials for the event (both on Chapter website and other locations deemed appropriate).
• Post PDU's after event.
• Create budget and P&L for the event.

VP OF ADMINISTRATION

• This role is responsible for safekeeping of all governing documents including approved bylaws, articles of incorporation, charter agreement, board policies, and other non-financial records for the Chapter.
• Creates the minutes of record for all board meetings.
• Ensures that the board follows protocol and bylaws of the Chapter in their business processes.
• Coordinates with all other officers, including VP Finance and President, and the PMI National organization as needed.

VP OF MEMBERSHIP

• Develop and implement a chapter membership plan that ensures continued growth through proactive recruiting, retention and member engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
• Develop and implement a Community Outreach Plan including commercial, not-for-profit and other professional associations about membership
• Customer Service -create relationships and network with members and among members to make the membership most beneficial to them
• Create and plan networking opportunities and events for the members to meet and get to know one another as well as share best practices
• Answer general member/non-member information inquiries and other requests for assistance with membership and its benefits
• Support and attend annual general meeting and all Chapter meetings as appropriate
• Primary user of the Membership Data in the Chapter Reporting System (CRS) for Data Analysis and Reporting
• Maintain the membership records of the Chapter
• Provide communication list/member updates to officers as requested
• Coordinate the production and distribution of timely membership reports, such as monthly membership reports by demographics (city, state, age, industry, etc.)

 Academic Outreach